Privacy Policy

1. INTRODUCTION

London Film Club (“we,” “us,” or “our”) is committed to safeguarding the privacy of individuals who interact with our website, services, and film festival platform. This Privacy Policy outlines the types of personal information we collect, how we use it, the circumstances under which we may share it, and your rights regarding your data.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

By using our website, submitting a film, or engaging with our services, you acknowledge and agree to the terms of this Privacy Policy.

2. ABOUT US

London Film Club is a film organization registered in England under company number 16276037, with our registered address as set out below.

If you have any questions regarding this Privacy Policy, you can contact us at –

Email – contact@londonfilmclub.uk
Address – Suite A, 82 James Carter Road, Mildenhall, United Kingdom, IP28 7DE

3. INFORMATION WE MAY COLLECT ABOUT YOU

We collect and process the following types of personal data –

  1. Identity & Contact Information – Name, email address, postal address, phone number.
  2. Film Submission Data – Title, synopsis, credits, and additional production details.
  3. Payment Information – Submitted through third -party payment processors (we do not store payment details).
  4. Technical Data – IP address, device type, operating system, browser type, and website activity (collected via cookies and analytics).
  5. Communication Data – Any correspondence, feedback, or inquiries you send to us.

 

4. LEGAL BASES FOR PROCESSING PERSONAL DATA

We process your personal data under the following legal bases –

  1. Contractual Obligation – To process film submissions, fulfill services, and communicate with you.
  2. Legitimate Interest – To improve our services, ensure website security, and conduct analytics.
  3. Legal Compliance – To comply with legal obligations, including financial and regulatory requirements.
  4. Consent – Where you provide explicit consent, such as for marketing communications.

5. HOW WE USE YOUR INFORMATION

We use personal data for the following purposes :-

  1. To process film submissions and festival participation.
  2. To manage payments and transactions.
  3. To provide customer support and respond to inquiries.
  4. To send festival updates, marketing, and promotional communications (with your consent).
  5. To analyze website traffic and improve user experience.
  6. To comply with legal and regulatory obligations.

6. WHO WE MIGHT SHARE YOUR INFORMATION WITH

We do not sell, rent, or trade your personal data. However, we may share data with –

  1. Service Providers – Third -party vendors that assist with website hosting, payment processing, and analytics (e.g., FilmFreeway, Stripe, Google Analytics).
  2. Legal & Regulatory Authorities – If required by law or to enforce our terms and conditions.
  3. Business Transfers – In the event of a merger, acquisition, or restructuring of London Film Club.

All third parties are required to process your data in compliance with data protection laws.

 

7. INTERNATIONAL DATA TRANSFERS

If your personal data is transferred outside the UK or EEA, we ensure that either one of the below:

 

  1. The country has been granted adequacy status by the UK Government
  2. Standard Contractual Clauses (SCCs) approved under UK law, ensuring appropriate data protection safeguards.

 

You can request further details about our international data transfer safeguards by contacting us at contact@londonfilmclub.uk.

8. COOKIES & TRACKING TECHNOLOGIES

Our website uses cookies and similar tracking technologies to –

  1. Enhance user experience and website functionality.
  2. Collect anonymized analytics on site usage.
  3. Remember preferences and optimize performance.

You can manage cookie settings in your browser or through our Cookie Banner. Please refer to our Cookie Policy for more details.

9. DATA SECURITY & RETENTION

We implement technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. These include encryption, access controls, and secure storage systems.

We retain personal data only for as long as necessary for the purposes outlined in this policy or as required by law. After this period, data is securely deleted or anonymized.

10. YOUR RIGHTS UNDER DATA PROTECTION LAW

Under UK GDPR and the Data Protection Act 2018, you have the following rights:–

  1. Right to Access – Request a copy of the personal data we hold about you.
  2. Right to Erasure – Request deletion of personal data where legally applicable.
  3. Right to Rectification – Request correction of inaccurate or incomplete data.
  4.  Right to Restriction: Request limited processing of your data.
  5. Right to Erasure – Request deletion of your personal data where legally applicable.
  6. Right to Data Portability: Obtain your data in a machine-readable format.
  7. Right to Restriction – Request limited processing under certain conditions.
  8. Right to Object: Withdraw consent for marketing communications or object to processing based on legitimate interests.
  9. Right to Data Portability – Obtain your data in a machine-readable format.
  10. Right to Lodge a Complaint: File a complaint with the UK Information Commissioner’s Office (ICO) if you believe your rights have been violated.
  11. Right to Object – Object to processing based on legitimate interests or withdraw consent for marketing.
  12. To exercise any of these rights, please contact us at [Insert Email].
  13. Right to Not Be Subject to Automated Decision-Making – If we use automated decision-making, you can request human review.
  14. Right to Lodge a Complaint – You have the right to file a complaint with the Information Commissioner’s Office (ICO):

 

Website: https://ico.org.uk/make-a-complaint/

 

Phone: 0303 123 1113

 

To exercise any of these rights, contact us at contact@londonfilmclub.uk.

11. THIRD -PARTY LINKS & EXTERNAL WEBSITES

Our website may contain links to third -party sites. We are not responsible for their privacy practices and encourage you to review their policies before submitting personal data.

12. UPDATES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in laws or our practices. Any updates will be posted on this page, and where required, we will notify you via email or website notice.

Last Updated – 12/03/2025